Notary Public

The Ministry of Justice and Solicitor General administers the Notaries Public program for members of the public who wish to apply for appointment as Notaries Public in Alberta.

The Government of Alberta proclaimed the Notaries and Commissioners Act and the Notaries Public Regulation in force on April 30, 2015. Along with a new Act and Regulations, a Code of Conduct was established.

If you wish to apply for appointment as a Notary Public, you must be at least 18 years of age, a resident of Alberta and have no criminal record.  Please see the attached Information and Review Criteria for further eligibility requirements. Also attached is an updated information and instruction booklet.

To apply for appointment as a Notary Public, you must:

  • Complete an application for appointment/renewal as a Notary Public.
  • Submit a Criminal Record Check (must be from a recognized police agency).
  • Provide a current/recent letter of support
  • Provide samples of documents to be notarized.
  • Applications are scheduled for review by the Notaries Public Review Committee and a letter to the applicant will be sent advising of the results.  (The Committee meets 3 to 4 times per year).
  • Individuals wishing to renew their appointments will be sent a renewal application to the last current address on file in August of the year in which their appointment expires.
  • The completed renewal and application fee must be submitted to the address noted below by no later than November 15th of the year of expiry, along with a criminal record check, letter of support and samples of documents that have been notarized.

Further information about the application process, please contact:
Official Documents & Appointments
111, 9833 – 109 Street
Edmonton, Alberta   T5K 2E8
Tel:  780.427.5069
E-mail: official.documents@gov.ab.ca

Code of Conduct for Notaries Public

1         A notary public must:

a.       discharge all of the notary public’s responsibilities with honesty, dignity and integrity;

b.      treat all persons fairly, courteously and with respect;

c.       provide services in a professional, ethical and responsible manner;

d.      comply with the terms and conditions of the notary public’s appointment;

e.      comply with:

                                                               i.      the Notaries and Commissioners Act,

                                                             ii.      the applicable regulations under the Notaries and Commissioners Act,

                                                            iii.      any other law or directives that govern the conduct of notaries public in the discharge of their responsibilities, and

                                                           iv.      any direction issued to the notary public under section 10 of the Act;

f.        act in a manner that maintains and upholds the honour and reputation of the office of notary public;

g.       maintain up-to-date knowledge on the law and directives governing the duties and conduct of notaries public;

h.      hold in strict confidence all information of a confidential nature that comes to the notary public’s knowledge, except as is required to perform the services of the notary public or as otherwise required by law.

2         A notary public must not:

a.       mislead or attempt to mislead anyone in the discharge of the notary public’s responsibilities;

b.      notarize or participate in the preparation or delivery of any document that is false, incomplete, misleading, deceptive or fraudulent;

c.       notarize or participate in the preparation or delivery of any document that

                                                               i.      has the appearance of being validly issued by a court or other legitimate authority but is not,

                                                              ii.      is intended to or has the effect of deceiving any person, or is otherwise lacking valid legal effect.