Third Party Disclosure of Police and Other Investigative Reports

Third Party Disclosure of Police and Other Investigative Reports

DATE: May 20, 2008

SUBJECT: RESTRICTIONS ON THE DISSEMINATION TO THIRD PARTIES OF POLICE AND OTHER INVESTIGATIVE REPORTS

RESTRICTIONS ON DISSEMINATION:

  1. Subject to the duty to disclose as described in the guideline Disclosure by the Prosecution, the content of all police reports is confidential. As such, Crown prosecutors must exercise discretion in the dissemination of any material received from the police.
  2. Requests from third parties for copies of or information contained in a motor vehicle accident report provided under ss. 70 or 71 of the Traffic Safety Act, the regulations made under that Act, or any previous legislation should be referred to the Registrar of Motor Vehicle Services. Such information is generally to be considered as confidential and the provisions of s. 11 of the Traffic Safety Act restrict access.
  3. Upon completion of all criminal proceedings, requests from third parties for copies of photographs, diagrams or other exhibits should be directed to the Commanding Officer of the police agency involved.
  4. This guideline must be applied in conjunction with the policies described in the Policy on Release of Information to Third Parties by the Criminal Justice Division.